EMS Web App- How to book a meeting

The EMS Web App is used to schedule meetings and events on campus.

• Click on the EMS Web App shortcut located on your desktop or open a browser and go to events.floridapoly.edu

• Log in using your NetID and password.

Open

• You will see a list of templates available to you. Click on Book Now across from the Book a Meeting template.

Open

• Under the Room & Attendees section, you will fill out the Date & Time you’d like to schedule your meeting.

• Click on the Add/Remove to select a location.

• Click the building you’d like to host a meeting in and then click Update Locations.

• To add a location, click on the plus symbol on the available location.

• Add the number of attendees and click Add Room.

• Click Next Step at the top right of the screen.

The next section is for reserving limited services from our resource departments like opening or closing a room divider. If you require more services, delete this meeting, go back to the home page, and choose the Book an Event template. For most meetings, this section will be skipped.

• The last section is the Reservation Details. You will fill out all the required fields before creating the meeting.

• The top fields are uses to integrate with Outlook and pull the information to your calendar. Fill out all required fields.

• The bottom fields are used in EMS to document the contact information of the meeting host and to notify the resource department. Fill out all required fields.

• Once all the fields are complete, click Create Reservation.

Note: Before you can find a Room, you need to enter a valid date and/or time above