You can schedule a Webex Meeting directly from Outlook, which allows you to collaborate remotely with coworkers and external users.

• Open Outlook.

• Click Schedule Meeting.

Open

• Click Schedule Webex Meeting from the drop-down menu.

Open

• If this is your first Webex Meeting creation, the Webex Settings page will pop-up to allow you to set up different options.

In the top section, you can create a meeting password for more security and extend the start time for your attendees to join.

• The 3 tabs at the bottom allow you to choose audio options, attendee registration, additional resources like creating an alternate host and adding content.

• The Audio and Tracking tab lets you choose different audio options.

  • Audio connection type, WebEx Audio allows participants to use either their phone or computer (VoIP) to join an audio session. 

  • Entry and exit tone- Notify’s everyone in the meeting when other attendees enter or leave the meeting.

• The Registration tab allows you to require attendees to register so that you can monitor who’s attempting to join.

• The Resource tab allows you to add an alternate host if you aren’t attending the meeting you’ve scheduled.

• Click OK once you have chosen your Webex meeting information settings.

• Enter your Outlook meeting information.

  • Title

  • Required Attendees

  • Start and End Date/Time

  • Location

  • Agenda

• Once you’ve filled out the meeting information, click Send.

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